There’s something undeniably magical about outdoor wedding catering that can weave a spellbinding atmosphere on your special day. However, it’s not without its fair share of hurdles to overcome. Fret not because we’re here to lend a helping hand!
In this guide, we’ll delve deep into the art of planning an outdoor wedding catering in Melbourne that will etch a lasting memory in the hearts of your guests.
The Charm of Outdoor Wedding Catering
Picture this: an outdoor wedding, basking in nature’s beauty, offering a mesmerising backdrop for your special day. The laid-back, intimate atmosphere created by fresh air, infinite skies, and mouth-watering food will be remembered fondly by all who attend. But to pull off a seamless outdoor wedding catering, you’ll need a bit of extra planning and attention to detail.
Key Factors to Consider
If you’re having an outdoor wedding, there are some really key things you need to consider when it comes to the food. So, let’s take a closer look at them one by one:
Weather Conditions
Outdoor weddings can be truly breathtaking! But hold up, let’s be real, the weather can be an absolute nightmare and totally ruin your catering plans. Who wants soggy canapes and wilted salads on their big day? Not us! So, make sure to check the weather and pick a day with less chance of rain or really hot weather.
And if you really want to be extra prepared, go the extra mile and consider renting a tent or finding a venue with a canopy. This is the perfect way to protect your guests and yummy food from any sudden downpours or intense sunshine. Come rain or shine, your guests will be comfortable and your food will be absolutely fresh!
Location
When picking a spot for your special day, make sure it’s not just stunning but also practical. Sure, a remote and scenic location might seem like the ultimate fantasy, but it could quickly turn into a logistical nightmare.
Find a spot that’s easy to reach for your guests, caterers, and any equipment you might require. This way, you will avoid any last-minute stress and can simply focus on enjoying the celebration.
Also, ensure that your chosen location has ample space to accommodate your catering setup, guests, and other activities, such as dancing or games.
Budget
When planning an outdoor wedding, you can make it as extravagant or affordable as you wish. It’s important to decide on a budget for catering and stick to it. Work closely with your caterer to design a menu that fits your financial limits.
Number of Guests
When choosing your catering and venue options, it’s important to take your guest list size into account. Keep in mind that certain catering styles and venues may be more suited to smaller or larger groups.
Catering Options for Outdoor Weddings
When it comes to catering for outdoor weddings, there are a range of options available, each with their own set of advantages and disadvantages. So, let’s delve a little deeper into some of the most popular options:
Buffet Style
A buffet-style catering allows your guests to serve themselves, which can save time and encourage mingling among attendees. Offering various dishes also ensures that there’s something for everyone.
Although buffet-style catering is a popular choice for weddings, one potential issue is the risk of food wastage if not carefully planned. Additionally, queues can form at the buffet table, leading to delays and longer wait times for guests.
Family Style
Family-style catering brings a sense of togetherness and warmth to your outdoor wedding. Large platters of food are placed on each table, and guests pass them around, creating a homey and intimate atmosphere.
One potential downside of family-style catering is that guests may not be able to get enough food to satisfy their appetite.
Plated Meals
Plated meals offer a more formal and elegant dining experience. Your caterer will serve each guest individually, ensuring that each dish is beautifully presented and portioned.
It’s important to keep in mind that plated meals can be quite costly compared to other catering options since each dish needs to be individually plated, which can lead to longer wait times for guests to be served.
Food Trucks
Having food trucks at your outdoor wedding might not be the most common choice, but it can be a great option, especially if your venue is quite spacious. It adds a fun and unique touch to your special day.
Selecting the Perfect Menu
Now that you’ve explored different catering styles, it’s time to create a mouth-watering menu that will delight your guests. Here are some popular food choices suitable for an outdoor wedding:
- Grilled Delights: Offer a selection of grilled meats, fish, and vegetables, such as steaks, kebabs, and vegetable skewers. These dishes are flavourful, easy to serve, and cater to different tastes.
- Seasonal Salads: Incorporate fresh, seasonal salads using locally-sourced ingredients. Options can include mixed greens, pasta, fruit, or grain-based salads, catering to various dietary preferences and requirements.
- Gourmet Sandwiches and Wraps: Provide a variety of gourmet sandwiches and wraps, filled with an assortment of meats, cheeses, vegetables, and spreads. This allows guests to enjoy a lighter, more casual dining option.
- Seafood Dishes: Offer a range of seafood options, such as shrimp cocktails, ceviche, or sushi rolls. These dishes add a touch of elegance and freshness to your menu, perfect for an outdoor wedding.
- Finger Foods: Finger foods, such as sliders, bruschetta, canapés, and spring rolls, make it easy for guests to mingle and enjoy the outdoor setting while sampling a variety of flavours.
- Cheese and Charcuterie Boards: Create an appealing display of artisanal cheeses, cured meats, olives, fruits, and crackers. This allows guests to pick and choose their preferred combination while enjoying a leisurely grazing experience.
- Desserts: Offer a variety of desserts, such as fruit tarts, mini cheesecakes, or macarons. These small, individually-portioned treats are perfect for guests to sample and enjoy at their own pace.
Beverage options
Bar setup
A well-stocked and organised bar is essential for a successful outdoor wedding catering event. Ensure there’s adequate space and equipment, such as glassware, ice, and refrigeration, to serve drinks efficiently.
Drink options
Offer a variety of drink options to cater to all your guests’ preferences, including alcoholic and non-alcoholic beverages. Consider serving wine, beer, soft drinks, and water to keep everyone satisfied.
Signature cocktails
Personalise your wedding by creating signature cocktails that reflect your taste and style. This adds a unique touch to your event and gives your guests something to remember.
Catering equipment and setup
Outdoor kitchen
An outdoor kitchen is essential for preparing and serving food efficiently. Ensure your caterer has the necessary equipment and setup, such as grills, ovens, and adequate refrigeration, to maintain food safety and quality.
Tables and chairs
Consider the type and number of tables and chairs you’ll need for your event. Depending on your chosen catering style, you may require different setups for dining, buffet service, or cocktail areas.
Essential permits and insurance
Ensure you have the necessary permits and insurance in place for your outdoor wedding catering event. This may include permits for alcohol service, food preparation, and use of public spaces, as well as liability insurance to cover any unexpected incidents.
Considering the environment
Eco-friendly practices
Adopt eco-friendly practices for your outdoor wedding catering, such as using compostable or reusable dinnerware and cutlery. This not only reduces waste but also demonstrates your commitment to environmental sustainability.
Reducing waste
Minimise food waste by carefully planning your menu and portion sizes. Encourage guests to take home leftovers, or donate excess food to local charities or shelters.
Weather contingency plan
Plan for the worst-case scenario by arranging tents, marquees, or other coverings to protect guests and food from rain or excessive sun. Keep an eye on the weather forecast and have a contingency plan in place.
Finding the ideal caterer
Experience
Choose a caterer with experience in outdoor wedding catering. They’ll be better equipped to handle any potential challenges and provide expert advice on the best practices for serving food outdoors.
Flexibility
Look for a caterer who is flexible and willing to adapt their menu and services to suit your needs. This will ensure a more personalised and enjoyable dining experience for your guests.
Reviews and recommendations
Ask friends, family, or colleagues for recommendations, and read online reviews to find a reputable caterer. This will help you make an informed decision and increase the likelihood of a successful event.
Conclusion
Organising an outdoor wedding is such an exciting adventure, and choosing the perfect food options can really make the day unforgettable for you and your guests. With a variety of delicious and diverse dishes, everyone’s tastes and dietary needs will be taken care of. And guess what? Crave Catering & Events by Elizabeth Andrews is here to help you make your outdoor wedding truly exceptional.
Not only are we good at creating mouth-watering and diverse menus tailored just for you, but we also have loads of experience organising outdoor weddings. Our dedicated team will work hand in hand with you to make sure every single detail of your special day is spot on. From serving up incredible food to taking care of all those pesky logistics, you can count on us.
Why wait? Give us a ring today to chat about your outdoor wedding plans and discover how we can help turn your dreams into reality.
Frequently Asked Questions
Q: What is the best time of year for an outdoor wedding catering event?
A: The ideal time of year will depend on your location and its typical weather conditions. Generally, late spring, summer, and early autumn offer the most favourable weather for outdoor events.
Q: What is the ideal seating arrangement for an outdoor wedding catering event?
A: The seating arrangement depends on your chosen catering style and the number of guests. Round tables, long tables, or a mix of both can create a comfortable and inviting atmosphere for dining.
Q: How do I estimate the right amount of food to serve at my outdoor wedding catering event?
A: Consult with your caterer to determine the appropriate amount of food based on the number of guests, the style of catering, and the variety of dishes you plan to serve.
Q: How do I ensure food safety at my outdoor wedding?
A: Hire a professional caterer who follows strict hygiene standards, and ensure that food is prepared, stored, and served at the correct temperatures. Provide adequate shade and storage for perishable items.
Q: How can I accommodate guests with dietary restrictions?
A: Communicate with your guests about their dietary needs in advance, and work with your caterer to provide suitable alternatives such as vegetarian, vegan, gluten-free, or allergy-friendly options.
Q: What are some popular outdoor wedding catering trends?
A: Popular trends include food trucks, interactive food stations, farm-to-table menus, and incorporating local or seasonal ingredients.
Q: How far in advance should I book my outdoor wedding caterer?
A: It’s recommended to book your caterer at least 6-12 months in advance to secure your preferred date, especially during peak wedding season. However, this may vary depending on the caterer’s availability and your specific needs.